3 Simple Steps to CROMERR Approval for Your Pretreatment Program

If you’ve clicked on this blog, chances are, the CROMERR application for your pretreatment program is still on your to-do list. And it’s not just you—many in the United States find themselves in the same boat.

Identifying the Hurdles

Ever wonder why getting around to that CROMERR application feels so tough? Here’s what we’ve learned from working with pretreatment pros like you:

Is it procrastination? It’s a common obstacle.
Feeling confused? The complexities of CROMERR can be overwhelming.
Strapped for time? You’re balancing numerous priorities.

The Reality for POTWs

Operating in one of the most challenging environments, public water and wastewater sectors are often under-resourced and understaffed. It’s no wonder that navigating the complexities of EPA reporting requirements takes a back seat.

What This Blog Offers

This isn’t a deep dive into the CROMERR rule or its intricacies with pretreatment programs (for that, we’ve got a comprehensive CROMERR guide here). Instead, we’re focusing on action – giving you a straightforward, actionable checklist to kickstart your application process today.

Key Actions:

  • 3 essential actions to initiate your application.
  • Progressive Steps: While these steps won’t finalize your application, they’re designed to set you on the right path toward CROMERR approval.

Why It’s Smart to Start Your CROMERR Approval Sooner Rather Than Later

CROMERR (Cross-Media Electronic Reporting Rule) was first introduced by the EPA back in 2005. It’s all about making sure electronic reports sent to the EPA, as well as state and local authorities, are up to snuff.

You may or may not know that the deadline for states to get on board has been pushed back more than once.

Why This Matters for Your Pretreatment Facility

Today’s Situation: Right now, these extensions mostly affect state authorities, not directly touching Publicly Owned Treatment Works (POTWs) like yours when it comes to sending in electronic compliance reports.

What’s Coming: Here’s the thing – by the end of December 2025, when states and their local counterparts are expected to adopt CROMERR fully, I personally they’re likely to start expecting everyone, including POTWs, to follow suit.

Reading Between the Lines: There’s no official word yet, but tighter deadlines for facilities handling water and wastewater could be announced. Waiting around could mean you’re stuck in a last-minute rush, making it a real pain to get your reports through.

Avoiding Future Hassles

If you put off starting the CROMERR approval process, you might find yourself in a sticky situation. Imagine a scenario where everyone’s rushing to get approved at the last minute – it’s going to be a headache, with delays and red tape slowing you down.

The Proactive Approach

Getting a jump on the CROMERR approval not only helps you avoid the end-of-the-line scramble but also sets you up for smoother reporting down the road. Think of it as getting ahead of the game, ensuring you’re ready no matter what comes next.

Kickstarting Your CROMERR Application: A 3-Step Guide

Starting your CROMERR application might seem like a daunting task, but the thought of getting started is often the hardest part. These 3 straightforward steps are designed to simplify what might look like a complex journey.

Here’s how to get the ball rolling:

1. Get Up to Speed with the CROMERR Basics for Pretreatment

Your Starting Point: Begin by arming yourself with knowledge. There’s an EPA document specifically for Publicly-Owned Pretreatment Works (POTW) Programs and Electronic Reporting.

It’s concise – just 8 pages – but packed with essential information you need to grasp the CROMERR process, roles and responsibilities, and more.

What You’ll Learn: This document gives you a snapshot of the CROMERR rule, outlines what’s expected from different stakeholders, and guides you on figuring out your approval authority.

You can access the document at the link below:

Publicly-Owned Pretreatment Works (POTW) Programs and Electronic Reporting

2. Identify and Reach Out to Your Approval Authority

Who to Talk To: Understanding who will review and approve your application is crucial.

It might not be your state directly.

The EPA has designated certain authorities—either at the state level or within EPA regions—to oversee this. I have created this current map or directory that can guide you to the right contact (If you think you have any updated information, be sure to reach out too and I will update it):

What You Can Expect: Be aware that your delegated authority might not know they’re your go-to for CROMERR, and they may not see the urgency from your perspective. You might need to educate them about their role and ensure they’re on board to assist you.

3. Start Filling Out the CROMERR Application Cover Sheet

Taking the First Step: Taking the first step is always the hardest but once you start, you’ll start building momentum quickly. The CROMERR Application Cover Sheet is your initial form. It’s straightforward and should take no more than 30 minutes to fill out.

Submission Tips: After completing it, send it to both your identified approval authority and the EPA’s CROMERR office for review. Don’t hesitate to send it via email and snail mail, while also keeping copies for your records. Diligently following up could be your key to quickly advancing to the next phase.


CROMERR Application Cover Sheet

Access The CROMERR Application Cover Sheet here

Streamline Your Journey with Our CROMERR Tasklist

Embarking on the CROMERR approval process isn’t exactly the highlight of anyone’s day at a pretreatment facility. It’s detailed, it’s mandatory, and let’s be honest, it can get a bit tedious. But staying on track is crucial, and we’ve got just the thing to help.

Why You’ll Love It: I understand that keeping your application process moving feels like a chore. That’s why I have worked with our team in-house team at SwiftComply and put together a straightforward PDF tasklist. It’s designed to guide you through each step of the application, making sure you don’t miss a beat.

Your Go-To Guide: Whether you’re stuck and looking for the next step, or you just need a quick check-in on your progress, this tasklist should be your go-to. It’s not only a checklist, but a roadmap that shows you exactly where you are and what’s ahead, simplifying your journey from start to finish.

Make use of this tool to navigate through the application efficiently, overcoming any obstacles that might arise and gaining a clear view of your progress at any stage.

Progress tracker visualization for CROMERR application stages, including identity proofing, signatory authority and issuance of credentials

Why Choose Us?

Tailored Consulting: We understand that each pretreatment program has its unique challenges. That’s why we offer personalized consulting services, designed to meet your specific needs every step of the way.

Expert Guidance: Leveraging our deep understanding of regulatory requirements and pretreatment processes, we’re here to ensure that your electronic reporting systems are not just compliant, but exemplary.

Comprehensive Support: From the initial assessment of your current systems to the joy of successful submission, we’re with you at every turn, making sure you meet all EPA standards without a hitch.

Turn Compliance Into Opportunity

CROMERR compliance doesn’t have to be a stumbling block. With SwiftComply as a partner, it becomes an opportunity to streamline your processes, elevate your reporting capabilities, and secure a significant competitive edge.

Ready to navigate the path to CROMERR compliance with confidence?

Obtaining CROMERR approval can be a complex journey, but you don’t have to embark on it alone. Our team of experts will guide you through every step of the process. From initial assessment to successful submission, SwiftComply leverages our experience in building CROMERR-ready pretreatment software solutions to ensure your electronic reporting systems meet all EPA standards.

Feel free to reach out today and let’s discuss how we can transform this journey into one of clarity, efficiency, and peace of mind. Together, we’ll make compliance your competitive advantage.